Dear Colleague,
Would you be so kind to report to me on the past meeting? Please hit the
reply button and fill in the questions below, then click send. Please keep in
mind that your notes are part of the project documentation – among other
things, they will be used by myself and other staff to
stay informed about the state of the project. It is therefore essential that
your notes – though kept short - are of high quality. In particular:
The head of your department
[ABSTRACT] Write one paragraph of coherent text
to summarize the meeting as a whole from your role’s perspective.
[DECISIONS] Name all decisions that were made during
the meeting. Mark those decisions that you consider of high importance for your
role with a *. Write fragmented notes.
[PROBLEMS/ISSUES] Name
the problems or difficulties that occurred during the meeting. Mark those that
you consider of high importance for your role with a *. Write fragmented
notes.
[ACTIONS] Name the next steps that each member will
take until the next meeting. Write fragmented notes.