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Questionnaire after the meetings cycle
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Background information |
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1. |
Do you feel that the objectives for today’s meetings were generally attained? |
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Never |
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Hardly ever |
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Sometimes |
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Most of the times |
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Always |
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2. |
Do you feel that the time for today’s meetings was generally well-spent? |
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Never |
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Hardly ever |
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Sometimes |
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Most of the times |
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Always |
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3. |
Did you generally
enjoy participating in today’s meetings? |
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Never |
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Hardly ever |
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Sometimes |
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Most of the times |
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Always |
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4. |
Which of the following did you
make use of before the meetings to prepare for the meetings (beside the instructions from your personal coach)? |
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Minutes of the previous meeting(s) |
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Related documentation and information (e-mail, internet, project folder) |
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Agenda |
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Personal recollection |
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Personal notes of the previous meeting(s) |
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Make personal notes |
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Shared notes from the previous meeting(s) (whiteboard) |
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Presentations from previous meeting(s) |
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Prepare a presentation |
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E-mail other participants |
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Other: |
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5. |
Which of the following
did you make use of during the meetings? |
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Minutes of the previous meeting(s) |
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Related documentation and information (e-mail, internet, project folder) |
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Agenda |
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Personal recollection |
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Personal notes of the previous meeting(s) |
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Make personal notes |
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Shared notes from the previous meeting(s) (whiteboard) |
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Make/discuss shared notes (whiteboard) |
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Presentations from the previous meeting(s) |
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Give/discuss a presentation |
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Other: |
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6. |
Which
of the following did you make use of after the meetings (to process the results)? |
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Minutes of the previous meeting(s) |
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Related documentation and information (e-mail, internet, project folder) |
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Agenda |
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Personal recollection |
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Personal notes of the previous meeting(s) |
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Make personal notes |
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Shared notes from the previous meeting(s) (whiteboard) |
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Presentations from the previous meeting(s) |
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E-mail other participants |
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Other: |
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7. |
What types of information did you include in your personal notes?
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Decisions taken |
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Things to do |
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Things you wanted to tell others |
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Reminders |
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Reference materials (names, phone numbers, webpages) |
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"Doodles" (absent-minded scribbles) |
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Other: |
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8. |
What types of information did you regret, in retrospect, not having included into your personal notes?
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Decisions taken |
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Things to do |
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Things you wanted to tell others |
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Reminders |
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Reference materials (names, phone numbers, webpages) |
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"Doodles" (absent-minded scribbles) |
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Other: |
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9. |
If a ‘smart meeting room’ could automatically create multi-media recordings of the meeting (‘smart minutes’), what information would you like these to include? Please indicate the top-5 of your preferences. |
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Speech (audio) |
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Transcribed speech (text) |
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Other audio (non-speech sounds), for example .... |
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Pictures |
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Video – overview |
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Video – close-ups of participants |
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Used documents and presentations |
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Agenda |
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Your personal notes |
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Shared notes |
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Information on participants |
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Other: |
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Other: |
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Other: |
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10. |
If ‘smart minutes’ were available, how would you like to search for specific information within the minutes? Please indicate the top-5 of your preferences |
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By topics |
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By agenda items |
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By participants/speakers |
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By quotes of participants |
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By gestures of participants |
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By facial expressions of participants |
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By emotions of participants |
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By movements of participants |
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By discussions between participants |
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By decisions taken |
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By arguments for decisions |
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By means used during the meeting (presentations, notes
etc.) |
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By things to do |
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By specific points in time |
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By specific locations in the meeting room |
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Other: |
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Other: |
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Other: |
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11. |
If a ‘smart meeting room’ could automatically create multi-media recordings of the meeting (‘smart minutes’), what information would you like these to include? Please indicate the top-5 of your preferences. |
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Browse through the ‘smart minutes’ |
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Get an automated summary |
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Get an overview of things to do |
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Get the gist (the essence) of the contents of the meeting |
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Get the gist of the atmosphere during the meeting |
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Other: |
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12. |
Would you trust ‘smart minutes’ to provide an accurate and adequate representation of the meeting? |
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Yes, because |
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Yes, but |
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No, because |
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13. |
Would you like to participate in a meeting that takes place in a ‘smart meeting room’ in which all communication is logged? |
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Yes, because |
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Yes, but |
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No, because |
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14. |
Would
meeting in a ‘smart meeting room’ affect your behaviour during meetings? |
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Yes, because |
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Yes, but |
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No, because |
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Thank you, that concludes your work for the
day! |
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