Dear Colleague,

 

Would you be so kind to report to me on the past meeting? Please hit the reply button and fill in the questions below, then click send. Please keep in mind that your notes are part of the project documentation – among other things, they will be used by myself and other staff to stay informed about the state of the project. It is therefore essential that your notes – though kept short - are of high quality. In particular:

 

 

The head of your department

 

 

[ABSTRACT]   Write one paragraph of coherent text to summarize the meeting as a whole from your role’s perspective.

 

 

 

 

 

 

 

 

 

 

[DECISIONS]   Name all decisions that were made during the meeting. Mark those decisions that you consider of high importance for your role with a *. Write fragmented notes.

 

 

 

 

 

 

 

 

 

[PROBLEMS/ISSUES] Name the problems or difficulties that occurred during the meeting. Mark those that you consider of high importance for your role with a *. Write fragmented notes.

 

 

 

 

 

 

 

 

 

[ACTIONS]  Name the next steps that each member will take until the next meeting. Write fragmented notes.