Questionnaire after the meetings cycle

       
   

Background information

     
  1. Do you feel that the objectives for today’s meetings were generally attained?
    Never
    Hardly ever
    Sometimes
    Most of the times
    Always
     
  2. Do you feel that the time for today’s meetings was generally well-spent?
    Never
    Hardly ever
    Sometimes
    Most of the times
    Always
     
  3. Did you generally enjoy participating in today’s meetings?
    Never
    Hardly ever
    Sometimes
    Most of the times
    Always
     
  4. Which of the following did you make use of before the meetings to prepare for the meetings (beside the instructions from your personal coach)?
    Minutes of the previous meeting(s)
    Related documentation and information (e-mail, internet, project folder)
    Agenda
    Personal recollection
    Personal notes of the previous meeting(s)
    Make personal notes
    Shared notes from the previous meeting(s) (whiteboard)
    Presentations from previous meeting(s)
    Prepare a presentation
    E-mail other participants
    Other:
     
  5. Which of the following did you make use of during the meetings?
    Minutes of the previous meeting(s)
    Related documentation and information (e-mail, internet, project folder)
    Agenda
    Personal recollection
    Personal notes of the previous meeting(s)
    Make personal notes
    Shared notes from the previous meeting(s) (whiteboard)
    Make/discuss shared notes (whiteboard)
    Presentations from the previous meeting(s)
    Give/discuss a presentation
    Other:
     
  6. Which of the following did you make use of after the meetings (to process the results)?
    Minutes of the previous meeting(s)
    Related documentation and information (e-mail, internet, project folder)
    Agenda
    Personal recollection
    Personal notes of the previous meeting(s)
    Make personal notes
    Shared notes from the previous meeting(s) (whiteboard)
    Presentations from the previous meeting(s)
    E-mail other participants
    Other:
     
  7. What types of information did you include in your personal notes?
    Decisions taken
    Things to do
    Things you wanted to tell others
    Reminders
    Reference materials (names, phone numbers, webpages)
    "Doodles" (absent-minded scribbles)
    Other:
     
  8. What types of information did you regret, in retrospect, not having included into your personal notes?
    Decisions taken
    Things to do
    Things you wanted to tell others
    Reminders
    Reference materials (names, phone numbers, webpages)
    "Doodles" (absent-minded scribbles)
    Other:
     
  9. If a ‘smart meeting room’ could automatically create multi-media recordings of the meeting (‘smart minutes’), what information would you like these to include? Please indicate the top-5 of your preferences.
  Speech (audio)
  Transcribed speech (text)
  Other audio (non-speech sounds), for example ....
  Pictures
  Video – overview
  Video – close-ups of participants
  Used documents and presentations
  Agenda
  Your personal notes
  Shared notes
  Information on participants
  Other:
  Other:
  Other:
     
  10. If ‘smart minutes’ were available, how would you like to search for specific information within the minutes? Please indicate the top-5 of your preferences
  By topics
  By agenda items
  By participants/speakers
  By quotes of participants
  By gestures of participants
  By facial expressions of participants
  By emotions of participants
  By movements of participants
  By discussions between participants
  By decisions taken
  By arguments for decisions
  By means used during the meeting (presentations, notes etc.)
  By things to do
  By specific points in time
  By specific locations in the meeting room
  Other:
  Other:
  Other:
     
  11. If a ‘smart meeting room’ could automatically create multi-media recordings of the meeting (‘smart minutes’), what information would you like these to include? Please indicate the top-5 of your preferences.
    Browse through the ‘smart minutes’
    Get an automated summary
    Get an overview of things to do
    Get the gist (the essence) of the contents of the meeting
    Get the gist of the atmosphere during the meeting
    Other:
     
  12. Would you trust ‘smart minutes’ to provide an accurate and adequate representation of the meeting?
    Yes, because
    Yes, but
    No, because
     
  13. Would you like to participate in a meeting that takes place in a ‘smart meeting room’ in which all communication is logged?
    Yes, because
    Yes, but
    No, because
     
  14. Would meeting in a ‘smart meeting room’ affect your behaviour during meetings?
    Yes, because
    Yes, but
    No, because
     
    Thank you, that concludes your work for the day!