Questionnaire after the meetings cycle 

Name: Iain Robinson
         
        Background information 
     (Please place an '*' next to your answers)
         
       1. Do you feel that the objectives for today's meetings were generally attained? 
o Never
o Hardly ever 
o Sometimes
*    Most of the times 
o Always
         
       2. Do you feel that the time for today's meetings was generally well-spent? 
o Never
o Hardly ever 
o Sometimes
*    Most of the times 
o Always
         
       3. Did you generally enjoy participating in today's meetings? 
o Never
o Hardly ever 
o Sometimes
o Most of the times 
*    Always
         
       4. Which of the following did you make use of before the meetings to prepare for the meetings (beside the instructions from your personal coach)? 
*    Minutes of the previous meeting(s)
*    Related documentation and information (e-mail, internet, project folder)
o Agenda
*    Personal recollection
*    Personal notes of the previous meeting(s)
*    Make personal notes
o Shared notes from the previous meeting(s) (whiteboard)
*    Presentations from previous meeting(s)
*    Prepare a presentation
*    E-mail other participants
o Other:  
         

       5. Which of the following did you make use of during the meetings?
o Minutes of the previous meeting(s)
o Related documentation and information (e-mail, internet, project folder) 
o Agenda
*    Personal recollection
*    Personal notes of the previous meeting(s) 
*    Make personal notes 
o Shared notes from the previous meeting(s) (whiteboard) 
o Make/discuss shared notes (whiteboard) 
o Presentations from the previous meeting(s) 
*    Give/discuss a presentation 
o Other:  
         

       6. Which of the following did you make use of after the meetings (to process the results)? 
o Minutes of the previous meeting(s)
o Related documentation and information (e-mail, internet, project folder) 
o Agenda
*    Personal recollection
o Personal notes of the previous meeting(s) 
o Make personal notes 
o Shared notes from the previous meeting(s) (whiteboard) 
*    Presentations from the previous meeting(s) 
o E-mail other participants 
o Other:  
         

       7. What types of information did you include in your personal notes? 
*    Decisions taken
*    Things to do
o Things you wanted to tell others
o Reminders
o Reference materials (names, phone numbers, webpages)
o "Doodles" (absent-minded scribbles) 
o Other:  
         

       8. What types of information did you regret, in retrospect, not having 
      included into your personal notes? 
o Decisions taken
o Things to do
*    Things you wanted to tell others
*    Reminders
o Reference materials (names, phone numbers, webpages)
o "Doodles" (absent-minded scribbles) 
o Other:  
         

       9. If a 'smart meeting room' could automatically create multi-media recordings of the meeting ('smart minutes'), what information would you like these to include? Please indicate the top-5 of your preferences. 
o Speech (audio) 
*    Transcribed speech (text) 
o Other audio (non-speech sounds), for example ....
o Pictures
o Video - overview 
o Video - close-ups of participants 
*    Used documents and presentations 
*    Agenda
*    Your personal notes 
*    Shared notes 
*    Information on participants 
o Other: 
o Other:  
o Other:  
         

       10. If 'smart minutes' were available, how would you like to search for specific information within the minutes? Please indicate the top-5 of your preferences 
*    By topics
*    By agenda items 
*    By participants/speakers
*    By quotes of participants 
o By gestures of participants
o By facial expressions of participants
o By emotions of participants
o By movements of participants
o By discussions between participants
*    By decisions taken
o By arguments for decisions
*   By means used during the meeting (presentations, notes etc.)
o By things to do
o By specific points in time
*    By specific locations in the meeting room
o Other:  
o Other:  
o Other:  
         
       11. If a 'smart meeting room' could automatically create multi-media recordings of the meeting ('smart minutes'), what information would you like these to include?  
*    Browse through the 'smart minutes' 
*    Get an automated summary
*    Get an overview of things to do
o Get the gist (the essence) of the contents of the meeting
o Get the gist of the atmosphere during the meeting
o Other:  
         

       12. Would you trust 'smart minutes' to provide an accurate and adequate representation of the meeting? 
*   Yes, because they can be more reliable and persistent than personal recollection. They can also be sorted and arranged after the meeting to help with compiling a summary or minutes.
o Yes, but 
o No, because  
         

       13. Would you like to participate in a meeting that takes place in a 'smart meeting room' in which all communication is logged?
* Yes, because it could be really useful after the meeting to recall important details. It would also be more fun.
o Yes, but 
o No, because  
         

       14. Would meeting in a 'smart meeting room' affect your behaviour during meetings?
*   Yes, because I am more aware of being recorded. Less likely to be so forward and direct in a meeting.
o Yes, but 
o No, because  
         

Please save this questionnaire to your My Documents folder on the desktop.       

 Thank you, that concludes your work for the day!