Questionnaire after the meetings cycle 

Name: Alima Bucciantini
          
        Background information 
     (Please place an '*' next to your answers)
         
       1. Do you feel that the objectives for today's meetings were generally attained? 
o Never
o Hardly ever 
o Sometimes
o Most of the times *
o Always
         
       2. Do you feel that the time for today's meetings was generally well-spent? 
o Never
o Hardly ever 
o Sometimes
o Most of the times *
o Always
         
       3. Did you generally enjoy participating in today's meetings? 
o Never
o Hardly ever 
o Sometimes
o Most of the times 
o Always *
         
       4. Which of the following did you make use of before the meetings to prepare for the meetings (beside the instructions from your personal coach)? 
o Minutes of the previous meeting(s)
o Related documentation and information (e-mail, internet, project folder) *
o Agenda
o Personal recollection *
o Personal notes of the previous meeting(s) *
o Make personal notes *
o Shared notes from the previous meeting(s) (whiteboard)
o Presentations from previous meeting(s)
o Prepare a presentation *
o E-mail other participants
o Other:  
         

       5. Which of the following did you make use of during the meetings?
o Minutes of the previous meeting(s) *
o Related documentation and information (e-mail, internet, project folder) *
o Agenda
o Personal recollection
o Personal notes of the previous meeting(s) *
o Make personal notes *
o Shared notes from the previous meeting(s) (whiteboard) 
o Make/discuss shared notes (whiteboard) 
o Presentations from the previous meeting(s) 
o Give/discuss a presentation *
o Other:  
         

       6. Which of the following did you make use of after the meetings (to process the results)? 
o Minutes of the previous meeting(s)
o Related documentation and information (e-mail, internet, project folder) *
o Agenda
o Personal recollection *
o Personal notes of the previous meeting(s) *
o Make personal notes *
o Shared notes from the previous meeting(s) (whiteboard) 
o Presentations from the previous meeting(s) 
o E-mail other participants 
o Other:  
         

       7. What types of information did you include in your personal notes? 
o Decisions taken *
o Things to do *
o Things you wanted to tell others
o Reminders *
o Reference materials (names, phone numbers, webpages)
o "Doodles" (absent-minded scribbles) 
o Other:  
         

       8. What types of information did you regret, in retrospect, not having 
      included into your personal notes? 
o Decisions taken
o Things to do
o Things you wanted to tell others
o Reminders
o Reference materials (names, phone numbers, webpages) *
o "Doodles" (absent-minded scribbles)  *
o Other:  
         

       9. If a 'smart meeting room' could automatically create multi-media recordings of the meeting ('smart minutes'), what information would you like these to include? Please indicate the top-5 of your preferences. 
o Speech (audio) 3
o Transcribed speech (text) 4
o Other audio (non-speech sounds), for example ....
o Pictures
o Video - overview 
o Video - close-ups of participants 
o Used documents and presentations 1
o Agenda 5
o Your personal notes 
o Shared notes 2
o Information on participants 
o Other:  
o Other:  
o Other:  
         

       10. If 'smart minutes' were available, how would you like to search for specific information within the minutes? Please indicate the top-5 of your preferences 
o By topics 1
o By agenda items 4 
o By participants/speakers 2
o By quotes of participants 
o By gestures of participants
o By facial expressions of participants
o By emotions of participants
o By movements of participants
o By discussions between participants 5
o By decisions taken 3
o By arguments for decisions
o By means used during the meeting (presentations, notes etc.)
o By things to do
o By specific points in time
o By specific locations in the meeting room
o Other:  
o Other:  
o Other:  
         
       11. If a 'smart meeting room' could automatically create multi-media recordings of the meeting ('smart minutes'), what information would you like these to include?  
o Browse through the 'smart minutes' *
o Get an automated summary
o Get an overview of things to do *
o Get the gist (the essence) of the contents of the meeting *
o Get the gist of the atmosphere during the meeting
o Other:  
         

       12. Would you trust 'smart minutes' to provide an accurate and adequate representation of the meeting? 
o Yes, because it would provide a fuller representation of the meeting than I could get myself
o Yes, but 
o No, because  
         

       13. Would you like to participate in a meeting that takes place in a 'smart meeting room' in which all communication is logged?
o Yes, because it wouldn't be reliant on my personal speed and ability to take notes, and I would be able to access information in a variety of formats
o Yes, but 
o No, because  
         

       14. Would meeting in a 'smart meeting room' affect your behaviour during meetings?
o Yes, because I would not have ot worry so much about taking indepth notes, and then I could participate more in the actual meetings\
o Yes, but 
o No, because  
         

Please save this questionnaire to your My Documents folder on the desktop.       

 Thank you, that concludes your work for the day!