----- Original Message ----- 
From: HeadOfDept@ami 
To: participant1@ami 
Sent: Friday, February 04, 2005 11:33 AM
Subject: Please summarise the last meeting

Dear Colleague,

Would you be so kind to report to me on the past meeting? Please hit the reply button and fill in the questions below, then click send. Please keep in mind that your notes are part of the project documentation ? among other things, they will be used by myself and other staff to stay informed about the state of the project. It is therefore essential that your notes ? though kept short - are of high quality. In particular:

* Do not use any abbreviations. 
* Write notes that are understandable for somebody who was not present during the meeting 

The head of your department


[ABSTRACT]   Write one paragraph of coherent text to summarize the meeting as a whole from your role?s perspective.

This was a very introductory meeting.  We focused mainly on getting to know each other and doing a little bit of brainstorming about the project.  It was the first time learning to use the tools, so we were all a bit apprehensive, but very willing to try.  I used a powerpoint presentation to give project aims, including finances, and then proceeded into a brainstorm about what we would each like in a television remote control.  Everyone participated fully and seemed engaged in the discussion.  A highly successful introductory meeting.


[DECISIONS]   Name all decisions that were made during the meeting. Mark those decisions that you consider of high importance for your role with a *. Write fragmented notes.

-not a particularly decision-heavy meeting
-introductions, objective to work as a team
-emphasis on filling specific roles, and then collaborating
-certain agreements on what we want in the project
-*practical features: keep the remote simple, with large buttons



[PROBLEMS/ISSUES] Name the problems or difficulties that occurred during the meeting. Mark those that you consider of high importance for your role with a *. Write fragmented notes.

-lack of information
-we weren't sure whether the project is for a general remote, or specifically television
-we were unsure of our roles as yet (i don't think it will be a problem later)
-none of us are particularly talented artists, so drawing was a bit difficult...



[ACTIONS]  Name the next steps that each member will take until the next meeting. Write fragmented notes.
 
-learn more about specific roles
-project manager will create minutes, send out email with powerpoint and minutes attached
-others will brainstorm, according to directive from their personal coach