Questionnaire after the meetings cycle  
        
    Background information  
      
  1. Do you feel that the objectives for today’s meetings were generally attained?  
     Never 
     Hardly ever  
     Sometimes 
     Most of the times  
     Always 
      
  2. Do you feel that the time for today’s meetings was generally well-spent?  
     Never 
     Hardly ever  
     Sometimes 
     Most of the times  
     Always 
      
  3. Did you generally enjoy participating in today’s meetings?  
     Never 
     Hardly ever  
     Sometimes 
     Most of the times  
     Always 
      
  4. Which of the following did you make use of before the meetings to prepare for the meetings (beside the instructions from your personal coach)?  
     Minutes of the previous meeting(s) 
     Related documentation and information (e-mail, internet, project folder) 
     Agenda 
     Personal recollection 
     Personal notes of the previous meeting(s) 
     Make personal notes 
     Shared notes from the previous meeting(s) (whiteboard) 
     Presentations from previous meeting(s) 
     Prepare a presentation 
     E-mail other participants 
     Other:    
      
  5. Which of the following did you make use of during the meetings? 
     Minutes of the previous meeting(s) 
     Related documentation and information (e-mail, internet, project folder)  
     Agenda 
     Personal recollection 
     Personal notes of the previous meeting(s)  
     Make personal notes  
     Shared notes from the previous meeting(s) (whiteboard)  
     Make/discuss shared notes (whiteboard)  
     Presentations from the previous meeting(s)  
     Give/discuss a presentation  
     Other:    
      
  6. Which of the following did you make use of after the meetings (to process the results)?  
     Minutes of the previous meeting(s) 
     Related documentation and information (e-mail, internet, project folder)  
     Agenda 
     Personal recollection 
     Personal notes of the previous meeting(s)  
     Make personal notes  
     Shared notes from the previous meeting(s) (whiteboard)  
     Presentations from the previous meeting(s)  
     E-mail other participants  
     Other:    
      
  7. What types of information did you include in your personal notes?  
     Decisions taken 
     Things to do 
     Things you wanted to tell others 
     Reminders 
     Reference materials (names, phone numbers, webpages) 
     "Doodles" (absent-minded scribbles)  
     Other:  didn't make personal notes  
      
  8. What types of information did you regret, in retrospect, not having included into your personal notes?  
     Decisions taken 
     Things to do 
     Things you wanted to tell others 
     Reminders 
     Reference materials (names, phone numbers, webpages) 
     "Doodles" (absent-minded scribbles)  
     Other:    
      
  9. If a ‘smart meeting room’ could automatically create multi-media recordings of the meeting (‘smart minutes’), what information would you like these to include? Please indicate the top-5 of your preferences.  
    Speech (audio)  
    Transcribed speech (text)  
    Other audio (non-speech sounds), for example .... 
    Pictures 
    Video – overview  
    Video – close-ups of participants  
    Used documents and presentations  
    Agenda 
    Your personal notes  
    Shared notes  
    Information on participants  
    Other:    
    Other:    
    Other:    
      
  10. If ‘smart minutes’ were available, how would you like to search for specific information within the minutes? Please indicate the top-5 of your preferences  
    By topics 
    By agenda items  
    By participants/speakers 
    By quotes of participants  
    By gestures of participants 
    By facial expressions of participants 
    By emotions of participants 
    By movements of participants 
    By discussions between participants 
    By decisions taken 
    By arguments for decisions 
    By means used during the meeting (presentations, notes etc.) 
    By things to do 
    By specific points in time 
    By specific locations in the meeting room 
    Other:    
    Other:    
    Other:    
      
  11. If a ‘smart meeting room’ could automatically create multi-media recordings of the meeting (‘smart minutes’), what information would you like these to include?   
     Browse through the ‘smart minutes’  
     Get an automated summary 
     Get an overview of things to do 
     Get the gist (the essence) of the contents of the meeting 
     Get the gist of the atmosphere during the meeting 
     Other:    
      
  12. Would you trust ‘smart minutes’ to provide an accurate and adequate representation of the meeting?  
     Yes, because    
     Yes, but   
     No, because  Machines are not generally capable of expressing human emotions and atmosphere into coherent sentences  
      
  13. Would you like to participate in a meeting that takes place in a ‘smart meeting room’ in which all communication is logged? 
     Yes, because  I would want to be able to review what each particpant was expressing or gesturing to other particpants  
     Yes, but   
     No, because    
      
  14. Would meeting in a ‘smart meeting room’ affect your behaviour during meetings? 
     Yes, because  I would be aware that everyone could later review the meetings and would be aware that I had a disliking for an idea by my face but out of decency or fear I remained silent and did not dispute the soundness of the idea.  
     Yes, but   
     No, because    
      
    Thank you, that concludes your work for the day!