From: "participant2" <participant2@ami>
To: <HeadOfDept@ami>
Subject: Re: Please summarise the last meeting.
Date: 13 December 2004 16:26

For the documentation of the design project, you and all of your colleages are asked to fill out a short questionnaire after e
  ----- Original Message ----- 
  From: HeadOfDept@ami 
  To: participant2@ami 
  Sent: Monday, December 13, 2004 4:18 PM
  Subject: Please summarise the last meeting.


  Dear Colleague,

   

  Would you be so kind to report to me on the past meeting? Please hit the reply button and fill in the questions below, then click send. Please keep in mind that your notes are part of the project documentation - among other things, they will be used by myself and other staff to stay informed about the state of the project. It is therefore essential that your notes - though kept short - are of high quality. In particular:

   

    a.. Do not use any abbreviations. 
    b.. Write notes that are understandable for somebody who was not present during the meeting 
   

  The head of your department

   

   

  [ABSTRACT]   Write one paragraph of coherent text to summarize the meeting as a whole from your role's perspective.

   

   

     Summary meeting to find a consesus on the final product design and evaluate the project.

   

   

   

   

   

   

   

  [DECISIONS]   Name all decisions that were made during the meeting. Mark those decisions that you consider of high importance for your role with a *. Write fragmented notes.



   

   

   

    a.. Final design and components used in the remote control *
    b.. Evaluation of design
    c.. Evaluation of project & Team
   

   

   

   

   

  [PROBLEMS/ISSUES] Name the problems or difficulties that occurred during the meeting. Mark those that you consider of high importance for your role with a *. Write fragmented notes.



   

   

    a.. Too much time focused on evaluating the project rather than the team - perhaps should be seperate meetings
    b.. Too little time allocated to the evaluation
    c.. Strict agenda enforced a certain structure and time table to meeting - not fault of project manager, but the project manager seemed to have to complete a process, cause team focus on quantity rather than quality
    d.. The "techie" gear hindered the flow of ideas and information - too many laptops, too many devices distracting attention - visually.
    e.. No center of attention in the room - was it whiteboard, the projector or the team members
    f.. Room had no focus to glue & focus attention of the team to
    g.. Lack of familarity with each other personally and socially as a team *
    h.. Too much information to try to communicate in too short a time *
    i.. Constraints of product and costs hinder creativity
   

   

   

   

   

   

  [ACTIONS]  Name the next steps that each member will take until the next meeting. Write fragmented notes.
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