From: "participant1" <participant1@ami>
To: <HeadOfDept@ami>
Subject: Re: Please summarise the last meeting
Date: 13 December 2004 15:03

For the documentation of the design project, you and all of your colleages are asked to fill out a short questionnaire after e
  ----- Original Message ----- 
  From: HeadOfDept@ami 
  To: participant1@ami 
  Sent: Monday, December 13, 2004 2:56 PM
  Subject: Please summarise the last meeting


  Dear Colleague,

   

  Would you be so kind to report to me on the past meeting? Please hit the reply button and fill in the questions below, then click send. Please keep in mind that your notes are part of the project documentation - among other things, they will be used by myself and other staff to stay informed about the state of the project. It is therefore essential that your notes - though kept short - are of high quality. In particular:

   

    a.. Do not use any abbreviations. 
    b.. Write notes that are understandable for somebody who was not present during the meeting 
   

  The head of your department

   

   

  [ABSTRACT]   Write one paragraph of coherent text to summarize the meeting as a whole from your role's perspective.

   

   

   The purpose of the meeting was to make final decisions about the concepts of the product.  As usual I had to keep the meeting on track, in terms of it's time frame, and the topics we discussed.  There was a lot of creative input to the meeting and I tried to ensure that everyone felt able to share their opinions. 

   

   

  [DECISIONS]   Name all decisions that were made during the meeting. Mark those decisions that you consider of high importance for your role with a *. Write fragmented notes.



   Product will be made of plastic & rubber *

  "Snowman" shape *

  Gimmicky backlighting and LEDs inside case

  No need for "talk back" or LCD

  Jog dial to be incorporated *

  Corporate colour (yellow) to feature heavily in design

  Corporate slogan to feature on product

   

   

  [PROBLEMS/ISSUES] Name the problems or difficulties that occurred during the meeting. Mark those that you consider of high importance for your role with a *. Write fragmented notes.



   


  The meeting went on too long - we could have continued the discussion for at least another 15 minutes and I had to pressure the team into wrapping up quickly.  There were a lot of decisions to be made that came down to personal preference - a problem when there are 4 team members to be satisfied. 

   

   

  [ACTIONS]  Name the next steps that each member will take until the next meeting. Write fragmented notes.



  David & Craig - produce a prototype remote control using play dough

  Andrew - product evaluation
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